Smooth financial operations depend on accurate and timely payment processing. An Accounts Payable professional ensures vendors are paid on time, records are accurate, and compliance is maintained. Here’s a ready-to-use Accounts Payable Job Description Template for hiring or job posting purposes.

Account Payable Job Description Template

Job Summary:
We are seeking a meticulous and reliable Accounts Payable Clerk to join our finance team. The Accounts Payable professional will process invoices, track expenses, maintain vendor records, and ensure timely payment of bills. The ideal candidate will have strong attention to detail, organizational skills, and proficiency in accounting software.

Responsibilities:

• Receive, review, and process vendor invoices accurately
• Ensure timely payment of invoices and expense claims
• Reconcile accounts payable records with vendor statements
• Maintain organized vendor files and digital records
• Verify purchase orders and approve payments as per company policy
• Prepare reports on outstanding invoices and aging accounts
• Assist in month-end and year-end closing activities
• Address vendor queries regarding payments and statements
• Support audits by providing documentation for accounts payable transactions
• Collaborate with internal teams to resolve discrepancies

Requirements:

• Proven experience in accounts payable, bookkeeping, or similar role
• Strong knowledge of accounting principles and payment processes
• Proficiency in accounting software (QuickBooks, Sage, ERP systems)
• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective communication skills for internal teams and vendors
• Ability to work under tight deadlines and manage multiple tasks
• High school diploma required; bachelor’s degree in Accounting, Finance, or related field preferred
• Certification in accounting or finance is an added advantage

Physical Demands:

• Ability to sit and work at a computer for extended periods
• Occasional lifting of files or office supplies (up to 20 lbs)
• Ability to organize and manage filing areas

Salary:

Salary will be commensurate with experience and qualifications.

Benefits:

• Health, dental, and vision coverage
• Retirement savings plan
• Paid time off and holidays
• Professional development opportunities

Equal Opportunity Employer:

We are an equal opportunity employer and welcome applicants from all backgrounds.